OFFICIAL RECORDS
Section 718.111(12) of the Condominium Act and Rules 61B-22.002, 61B-22.003(3), 61B-
23.002(5) and 61B-23.0021(13) of the Florida Administrative Code provide guidelines for the
maintenance and inspection of the association's official records. Florida law requires that
condominiums maintain the official records of the association within the state for at least 7 years.
The records of the association shall be made available to a unit owner within 45 miles of the
condominium property or within the county in which the condominium property is located.
However, such distance requirement does not apply to an association governing a timeshare
condominium. Please refer to the back of this information sheet for a list of records the
condominium associations must maintain.
DENIAL OF ACCESS
An association must make its books and records available to a unit owner or the unit owner's
designated representative within five working days of the owner’s written request. If an association
fails to provide requested records within ten working days after receipt of a written request, the
association is presumed to have willfully failed to comply with the law. The association's
noncompliance entitles the unit owner to seek actual or minimum damages. Section
718.111(12)(c), Florida Statutes provides for minimum damages of $50 per calendar day, for up to
ten days, beginning on the 11th working day after receipt of the written request. Such damages
must be awarded by a court of law. A unit owner who prevails in court may also recover
reasonable attorney's fees from the person in control of the records who knowingly denied access.
The failure of the board to allow inspection of books and records constitutes a dispute for which a
unit owner may either file a complaint with the Division or petition the Division for mandatory
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